Marketing & Admin Assistant

Hi there! We are South and our client is looking for a Marketing & Admin Assistant! Note To Applicants • Eligibility: This position is open to candidates residing in Latin America. • Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. • Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority. • Note: If you're hired for this role, you may be asked to update your LinkedIn profile :) Role Overview The company is looking for a highly organized, tech-savvy Marketing & Operations Assistant to support the founders across marketing execution, partner coordination, internal systems, and day-to-day administrative work. This is a remote role for a versatile “Swiss army knife” operator who can move quickly, learn new tools, and help bring structure to a fast-growing robotics startup. The ideal candidate is comfortable working across marketing, content, admin, and operations, and knows how to use AI tools to get work done faster and better. Key Responsibilities Marketing Support • Assist with social media calendars, content scheduling, and post coordination across LinkedIn, Instagram, and other channels • Support basic content creation using Canva, Figma, and related design tools • Help organize, select, and prepare photos, website images, videos, robot demo clips, and marketing assets • Support video clipping, light editing, captioning, and content formatting for social media and sales materials • Coordinate with outside partners such as PR agencies, website teams, designers, and marketing vendors • Help prepare marketing briefs, campaign notes, content folders, and partner follow-ups Founder & Administrative Support • Support founders with scheduling, document organization, follow-ups, research, and general administrative tasks • Help organize internal files, customer information, vendor records, and project documentation • Convert rough notes, meeting summaries, and voice notes into clean tasks, documents, and organized action items • Assist with basic data entry, spreadsheet organization, CRM updates, and operational tracking Operations & Tool Organization • Help improve and maintain internal tools such as Slack, Notion, Microsoft Teams, Google Drive, Canva, and Figma • Create structure inside company workspaces, folders, project boards, SOPs, and task lists • Help keep internal communications organized across teams, partners, and vendors • Support documentation for internal workflows, marketing processes, and partner coordination AI & Productivity Tools • Use tools like Claude, ChatGPT, Gemini, and other AI platforms to assist with research, drafting, summaries, content preparation, and workflow organization • Help the company move faster by turning messy ideas into usable documents, checklists, content drafts, and action plans • Stay adaptable and willing to test new software, AI tools, and productivity systems Required Skills & Experience • Highly organized and detail-oriented • Strong written communication skills in English • Comfortable working remotely and managing tasks independently • Versatile, resourceful, and willing to handle both creative and administrative work • Experience with Canva, Figma, Slack, Notion, Google Drive, and Microsoft Teams • Familiarity with AI tools such as Claude, ChatGPT, Gemini, or similar platforms • Experience with social media calendars, content posting, light video editing, and marketing coordination • Comfortable supporting founders in a fast-moving startup environment • Able to learn quickly and bring order to scattered information If this opportunity sounds good to you, send us your resume!